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Membership can be as an individual or a team and is confirmed when the Membership Commitment Form is signed.
Members can be either an individual or team but not both.
Membership (individual or team) includes a commitment to donating a total of $300 every twelve months.
Members donate $100 per meeting with funds going directly to local charities.
Members shall honour their commitment of $100 per meeting even:
In the event they cannot attend a meeting.
In the case a different charity is chosen then that which the member voted.
Members receive a tax receipt directly from the charities.
Members receive one vote per $100 donation.
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Any member or team, including the steering committee, can submit a local charity for consideration.
A Charity Nomination Form shall be submitted to the Leadership Team approximately two weeks prior to the next scheduled event. Dates for deadline will be published.
The nominating Member shall be in attendance at the meeting, and will present or a charity representative will presswent on behalf of the charity.
In the case that a team has nominated a charity, one member of the team shall be prepared to present on behalf of the charity or could defer to a charity representative to present.
Nominations by teams are limited to one charity per team.
In the event that more than three charities are nominated, a virtual draw will be held a few days prior to the meeting to select presenting charities.
Members are welcome to nominate multiple charities in a year.
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Choosing a charity follows the charity presentations and is determined by a majority of Member votes.
For in-person meetings, virtual and/or hybrid meetings:
Votes shall be captured electronically.
Votes shall be monitored by a majority of the Steering Committee.
Results shall be announced 3-4 business days after the meeting.
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The chosen charity shall receive the large primary donation.
Steering committee members’s donations are used to give a small secondary donation to the other presenting charities.
In the event of a tie between votes, the donations shall be split evenly.
In the event donations reach $15,000 (exclusive of honorarium) the chosen charity will receive the full amount, even with a margin of one vote.
In the event that donations exceed $15,000 (exclusive of honorarium) and two charities are within 10% margin of counted votes, the donation shall be shared equally between the two charities.
In the event the donation is to be shared, the decision shall require a Steering Committee quorum with a majority vote.
No refunds.
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Members shall receive a tax receipt directly from the charity.
In the event that the donation is shared, members will receive one receipt from a single charity.
Tax receipts are often received in a timely manner. Charities must send receipts to members no later than February of the following year.
Business receipts will be issued in the event that a donation is made by an entity other than an individual.
Charities shall not contact members directly.
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Presenting charities shall receive a contribution regardless of whether they are chosen.
The Steering Committee donations will be directed towards these charities.
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In the event a charity has presented but not been chosen, they shall be eligible for consideration at future meetings.
In the event a charity has been chosen and received a large donation, the charity is eligible for nomination consideration no earlier than 3 years after the donation.
Other criteria that determine the eligibility of a charity are as follows:
The current focus is on local registered charities with an approximate fundraising revenue up to 5 million dollars. They must be;
Serving the Toronto West community
A Canadian organisation
A Registered Charity
Able to issue tax receipts
Consideration will be made to National or International charities if they are federated, have local chapters, or have the ability to direct funding to specific local projects.
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In order to protect the integrity and transparency of 100 Women Who Care Toronto West members:
shall not nominate or present a charity if they are a paid employee of the charity.